COVID-19 protocols

We understand that the COVID-19 situation is ever evolving. The Netherlands government still has restrictions in place that includes vaccine requirements, negative COVID-19 test before entering the country, mandatory health declarations and mask mandates (at the time of publishing this Q&A). While we reserve the right to change the requirements at any time, we do not anticipate on lessening restrictions at this time. We have employees and customers coming from numerous countries. Each country has its own requirements and many still have strong COVID-19 travel restrictions in place. We have a duty of care to ensure that all our attendees get home safely and on time as planned to their loved ones.   

  • If someone tests positive or has symptoms, they should immediately return to their room and inform the event staff. We ask you to isolate in your hotel room and do not mix with attendees. We want to limit further exposure.
  • The event staff will ask some questions related to close contacts so the team can determine if any contact tracing is necessary.
  • The Netherlands government has self-isolation measures in place that must be adhered to and will be advised by the Netherlands Government Municipal Health Service team (GGD) at the time of a positive COVID test.
  • You will need to work with the hotel to stay throughout your self-isolation. AVEVA will not be responsible to cover any costs of the hotel, food, transport and flight change fees associated with any positive COVID-19 cases whilst at the event.  

At present time, we do not plan on doing any temperature checks. However, we reserve the right to change our approach if we see the need to do temperature checks.

We recommend you follow the current CDC recommendations on which masks are better. However, a cloth mask will be acceptable. 

Please bring your own masks. We will have a small back-up supply in case someone loses their mask.   

We will not provide personal-size hand sanitizers to attendees.

We have employees coming from many countries. Each country has varying guidelines with regard to the country entrance requirements. There are many countries who still have restrictions on travel in between countries. Unless there are drastic changes before the event, we do not anticipate on relaxing any of the requirements. However, we do reserve the right to change the requirements. 

  • We understand that Rapid Antigen Tests/Lateral Flow Tests are not currently used in all countries. In some countries, the only option is to go to a government testing facility. The Rapid Antigen Tests/Lateral Flow Tests are daily disposable tests that can be completed in your hotel room every morning.  
  • We do not require you to take a test every morning. However, we ask you to take one if you start feeling unwell.  
  • Please bring your own tests. We may have some rapid tests available if you need to take one.   

Testing is on the honour system. We know attendees want to do their part to keep the event COVID-19 free to ensure safe return home of all event attendees. We ask you to do a test if you feel unwell.

There is a small group of employees from the Human Resources and Events team who will have access to the vaccine passport section of the enrolment tool. They will be checking the COVID-19 vaccine documentation.  

Currently no, because the Netherlands country regulations stipulate that you must have a valid vaccine certificate. 

Please remember that we do not control what is required for entry to the country. You will still have to adhere to any government regulations for entry/exit.  Please use to review the entry and exit requirements.

At present time, we will not accept this to attend.  

We have no control over entrance or exit requirements to any country. You will need to manage that on your own. You will need to check the requirements and ensure you have completed the requirements on time. If you have questions, you can ask your airlines.   

AVEVA will not pay for anything additional.  

The closest PCR testing facility is just a 5-minute walk from the RAI Convention Centre: Amsterdam Zuid
Hogelandplein 1A, 1079RZ, Amsterdam


Registration and changes

An e-mail confirmation will be sent to you after you register and your payment has been received. If you register for a hotel, you will receive a separate email with the hotel confirmation number immediately upon registering for your hotel room.

Please email with any changes, and we will work with you to update your registration.

You are welcome to send a substitute attendee at no charge if you email with notification by April 15, 2022. Cancellations received by April 15, 2022 will be charged a €150 cancellation fee. Confirmed registrants who cancel after April 15, or “no show” will be charged the full amount.

To avoid cancellation charges, please email the hotel directly at least 72 hours in advance, if you need to adjust or cancel your reservation.

You are welcome to send a substitute attendee at no charge if you forward us written notification no later than two weeks prior to the conference. Please email

You may purchase a "Full Guest Pass" during registration for €150 per person. This year, guests are invited to join three evening events: the Monday Welcome Reception, Tuesday Expo Reception, and Wednesday Fusion! Off-site Event. 

The guest pass provides your guest(s) with a badge to enter and participate in those evening events. No other guest meals are provided.

Yes, but we expect a sold-out event; therefore, we recommend registering early.

If you are a member of the media and would like to attend the conference, please e-mail for information and a special registration code.

Labs fill up quickly, so we recommend registering early. All available labs will show up as options in registration, and you may choose as many as you'd like (one per time slot) at a cost of €225 each. There are no discount codes for labs.

Sometimes more labs are opened based on popularity, so please check the event website regularly for any changes. If you need to modify your registration, please email

Last minute sign-ups may be available onsite (depending on availability) until 24 hours before the scheduled lab time. Please visit the registration desk with any questions onsite.

If you would like to make a switch or cancel a lab that you signed up for, please email and we will assist you with modifying your registration.

Pricing and payments

Pricing for the conference can be found here. Your registration payment will cover conference materials, sessions, event giveaways, lunch, and our evening events. 

Please Note: Hotel costs are NOT included in the registration fee. For more information, visit the Hotel page.

On the payment during registration, there is a box where you enter your promo code before making any payments.

Email for assistance.

If you chose a room during registration, a credit card will be needed to confirm your hotel reservation, but you will not be charged until you arrive on site. All major credit cards are accepted for the guarantee. Only substitutions are allowed for hotel rooms within our block; no cancellation is allowed.

Please refer to your confirmation email, which will have a link to the invoice/receipt. You may also download your invoice at the final stage of the registration process.

We accept credit cards (Visa, Mastercard) and wire transfers in the registration process. If you would like to pay with a PO, please select wire transfer during the registration process, download the invoice, and submit with your PO. POs are not accepted after April 1, 2022.

Hotel and travel information

Yes, all of the hotels, room rates, and directions can be found on the Hotel page of the event website.

The closest airport is Amsterdam Airport Schiphol (AMS). See detailed information here on our travel information page.

Hotel confirmation numbers are sent to your email two week prior to the conference start date.

We have an allocated block of rooms at each of the hotels. If a hotel does not show as an option, it is sold out for the dates you are requesting. Please select a different hotel.

Rooms will be based on availability, so please book early!

The hotel has accessible facilities. Please email if you have any particular needs or questions.

The closest airport is Schiphol Airport in Amsterdam. See our detailed information here on our Travel Information page.

Please see our detailed travel information page here.

If you need an invitation letter to AVEVA PI World Amsterdam to obtain a visa, email and include a copy of your passport page, and the following information: 

Full name (as listed on passport):
Passport number:
Passport issue date and place:
Passport expiration date:
Date of birth:
Company and job title:
Travel dates (arrival & departure):

Passports and visas:
The Netherlands is part of the EU. Those travelling from an EU country do not require a visa. Anyone outside the EU, please refer to your local country embassy for information on visas for The Netherlands.

Miscellaneous information

A real-time agenda is posted and updated on this event website to help you schedule your time and travel. There will be weekly updates as content is approved and scheduled. Please check back frequently.

Please wear your conference badge to all group functions and meetings so that you can be readily identified as an AVEVA PI World Amsterdam attendee.

Yes, we will arrange that for you. Please ask the at the registration desk of the conference to book a time.

Our team does its best to accommodate food allergies and special diets based on your notes during registration. On site, we ask that you please communicate directly with the hotel and conference staff should you require anything additional.

Monday will be your best night to explore Amsterdam as the conference will have an expo reception on Tuesday and off-site evening event on Wednesday.

We recommend working with local restaurants directly to make your reservations.

For more information about the sponsorship opportunities, please click here or please contact at

Business casual attire is appropriate for meetings and evening functions. No jeans or sneakers.

You can find daily rates and currency exchanges at:

As a company, we have a duty of care to all our attendees to ensure they can return home safely after the event. While we cannot guarantee there will not be local COVID transmission at the event, we have put in place event protocols that extend beyond the local regulations.

During the registration you ill need to: 

Please refer to Health & Safety page for more details. 

If you have a question that has not been answered on the FAQ page, please email your question to